It’s Not Too Early: Prepping Your Grant Strategy for Q4 and 2026

Thinking about year-end in July? Really?! 

It’s odd to think about when we’re just coming out of the 4th of July holiday, but Q4 will be here in no time. Suddenly, calendars are packed, deadlines pile up, and the urgency of year-end giving kicks into overdrive. We’re finalizing donor appeals, launching Giving Tuesday campaigns, and closing out every grant report we possibly can before the holidays.

But here’s the truth: if you wait until October to get serious about Q4, you’re already behind.

The best Q4 grant strategy starts in the summer. This “quieter” season is your opportunity to think ahead, refresh your messaging, and lay the groundwork for a successful finish to the year—and a strong start to 2026.

Why Start Now?

Because most people won’t.

Many organizations coast through the summer months, assuming the real work will begin “after Labor Day.” That’s your chance to stand out. Funders notice the groups that are proactive, communicative, and well-prepared—and if you’re one of them, you’ll be ahead of the crowd.

Here’s how to get your grant strategy Q4-ready now:

1. Audit Your Grant Pipeline

Start by asking:

• Which current funders need reports, renewals, or updates in Q4?

• What upcoming deadlines should we prep for now (even if they’re in early 2026)?

• Are there any multi-year grants expiring soon that we need to re-forecast for?

Use this audit to build a realistic timeline of proposals, touchpoints, and stewardship moments. Then backward-plan what needs to happen in July, August, and September to get those done with time to spare.

2. Refine Your Narrative

When was the last time you updated your boilerplate? Your organizational overview? Your core program descriptions?

Summer is the perfect time to refresh:

• Update your language to reflect current impact and priorities

• Rework any jargon or vague statements

• Test messaging that aligns with evolving funder interests (like equity, sustainability, mental health, etc.)

Ensure every proposal clearly answers: Why now? Why us? Why this approach?

3. Update Your Metrics and Outcomes

Funders don’t just want to hear your story—they want to see your progress. Make sure you:

• Gather and verify mid-year outcomes for your programs

• Work with program staff to update data dashboards or logic models

• Collect new anecdotes, testimonials, and photos that bring your impact to life

• Confirm you’re measuring what matters—not just what’s easy to track

This prep work will save you enormous time and stress when fall deadlines hit.

4. Reconnect with Funders Before the Rush

Now is the time to schedule informal check-ins with current and potential funders. These conversations can:

• Surface early insights about upcoming grant cycles

• Allow you to test new project ideas or funding priorities

• Reinforce your relationship during a slower season

• Set the stage for a stronger ask later in the year

Remember: strong grant strategies are built on strong relationships. Don’t go dark in the summer.

6. Plan for Strategic Stewardship

Don’t wait until the holidays to say thank you. Use the summer to:

• Send mid-year impact reports

• Highlight donor-funded program milestones

• Invite funders to virtual or in-person site visits

• Share a “sneak peek” of what’s coming in 2026

Stewardship is what turns a one-time grant into a lasting relationship. Use this window to make it personal.

Get Ahead, Stay Ahead

If you want to stand out in a crowded funding landscape, the summer is your secret weapon. Don’t let Q4 sneak up on you. Build a strategy now that makes your fall smoother, your asks stronger, and your results more impactful.

Need help building a grant calendar or refining your messaging? Team Kat & Mouse is here to help. Drop us a line for a free consultation, and let’s make sure your Q4 and 2026 grant goals aren’t just ambitious—they’re achievable.